Privacy is important to the Institute of Finance Professionals NZ Inc, (INFINZ), a society incorporated in New Zealand under registration number 1210409.
How you can contact us
"Personal information" means information about an identifiable living individual.
"Privacy Act" means the New Zealand Privacy Act 2020 or any Act which replaces it, whichever is applicable at the time.
We treat information that we collect from you, and our communications with you, in accordance with applicable laws. These may include the Privacy Act and the Unsolicited Electronic Messages Act 2007 the "anti-spam" law).
Information we collect, and how we use it
As a general rule, we will collect your personal information directly from you. However, there may be exceptions to this, such as where it is not reasonably practicable to do so in the circumstances, or if any of the other exceptions set out under the Privacy Act apply.
You may decline to provide information, but doing so may limit the services we are able to provide to you.
Personal information we may collect When collected Why collected Your name, address, phone number, email address, and other contact
details, date of birth.
When you provide them to us for the purposes of joining
INFINZ or requesting services or information from us, or
updating your contact details.
So that we may identify you for the purposes of managing
your membership or otherwise communicating with you.
Records of registration for, and attendance at, courses and events. When you register for and attend any of our events or
So that we can manage the event or course, plan future events
courses, and communicate with you.
Your photo. When your photo is taken at our events or courses.
(You may ask at any event not to be photographed).
For our other general business activities, including marking,
communication, and promotion of events.
In addition to the above, we may use the above information and any other personal information you provide to us, where that use is directly in connection with your membership or your other interactions with INFINZ.
If we want to use your personal information for any other purpose, we will seek your consent first, unless an exception under the Privacy Act applies.
We may also use information about you in a non-identifiable way (such as demographic data) to improve our business and offerings.
Disclosure of personal information
We may share your personal information with INFINZ staff, the INFINZ Board, and sub-committees of INFINZ, to the extent reasonably necessary for the purpose for which you supplied it to us.
Your information may also be disclosed in confidence to our suppliers, business partners, and other third parties associated with INFINZ in order to undertake the operation of our business. This may include, but not exclusively; replacement of our membership system, allowing an INFINZ service to be performed, processing of payments, conducting market research and surveys in order to improve the level of services provided to our members and customers. Information will only be shared to the extent necessary for the relevant purpose.
We will not otherwise use or disclose your personal information except to the extent we are permitted to do so under the Privacy Act or obliged to do so by law.
Members may also manage their email preferences through their member login.
Please note that we may continue to send you emails that relate directly to the administration of your membership or your event registration.
Right to access and request correction
You have the right under New Zealand privacy law to:
Retention and deletion of your information
As a general rule, we keep your personal information for only as long as reasonably necessary for the purpose for which it was collected. However, longer retention periods may apply to the following categories of information:
While we will consider and action any request from you to delete your information, there is information that we are obliged by law to retain despite your request for deletion.
If you would like us to remove any of your personal information from our database, please contact firstname.lastname@example.org. While we will consider and action any reasonable request from you to delete your information, there will remain information that we are obliged by law to retain despite your request for deletion. Please also note that deleting your information may limit the services we are then able to provide to you.
Browser or 'web' cookies are small text files that are sent by a website and stored on your computer's hard drive. Cookies are generally used to improve your experience of a website and to track site usage. INFINZ may use this data to target advertising which might be of interest to you.
If you do not wish to receive cookies, you can set your browser so that your computer does not accept them although you may experience a loss of functionality as a result. We may also log IP addresses (the electronic addresses of computers connected to the internet) to analyse trends, administer the website, track user movements, and gather broad demographic information.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.